Rent the Gallery

Rates and Policies

Our comprehensive policies and procedures guidelines are available through the Gallery’s rentals coordinator and will also be included with your contract. Rental clients may also request an electronic version prior to contract. Please note that clients are required to submit a list of all vendors to the Gallery’s rental coordinator 14 business days prior to the event. All vendors must adhere to the museum’s policies and procedures. All event logistics must be approved by the Gallery’s rental coordinator. Due to strict conditions affecting works of art, all decorations, lighting, floral, ice sculptures, displays, audio/visual and sound equipment must be approved by the Gallery 14 business days in advance of the event.

See our Rates section for information about pricing. The Lobby, Forecourt and Rotunda spaces are available after 5pm for setup except on Tuesday evenings, when the Gallery is open to the public until 9pm. The Heritage Courtrooms, 4East and the Rooftop Pavilion are available both day and evening. The Gallery Café is not available for rentals purposes through the Vancouver Art Gallery.

Reservations and Bookings
To confirm date availability, place your reservation or to arrange a site visit, please contact:

Gallery Rentals
Phone 604.662.4714

We look forward to working with you.

The rental fees listed below reflect the base price for rental of Vancouver Art Gallery facilities for a minimum event period of four hours for the Main Floor Gallery and Rooftop Pavilion, and four hours for the courtroom and Boardroom. If an event exceeds these times, or if any guest, vendor, or equipment remain on the premises one hour after the scheduled end of the event or until midnight (whichever comes first), an overtime charge will apply. Rental fees include janitorial, engineering, security, and operations services. The Vancouver Art Gallery does not provide catering services, tables, chairs, decor, or linens. Additional security costs may be incurred due to specific client requests.

Access to the Main Floor exhibition is not included in the rental fees, but can be made available with prior arrangement. Additional fees will apply. Below are the rental rates for available event space options.

Space is confirmed upon receipt of a non-refundable deposit of half of the rental fee for either the gallery or courtroom rentals. The non-refundable remainder is due 4 weeks prior to the event.

Event Space Capacity*
(Theatre/Dining Seated)
Rental Fee
Main Gallery
(Combined Capacity)
Theatre: 300     Dining: 250
(Combined Capacity)
3rd Floor Rotunda 70 Theatre: 60     Dining: N/A $3445**
Courtroom 301 85 Theatre: 80     Dining: 65 $1425**
Courtroom 302 110 Theatre: 100     Dining: 90 $1425**
Rooftop Pavilion
Rooftop Pavilion
Room 4East
(Combined Capacity)
Theatre: 230      Dining: 150
(Combined Capacity)

*Note: These are recommended capacities only. Capacity may decrease depending on setup (food and drink stations, stages, etc.). Standing capacity is based on 8 square feet per person and seated capacity on 15 square feet per person.

**Note: Based on a four hour block. All rental prices subject to GST.
   For extended rental times, additonal hourly rates apply. Contact for more information.

Additional fees:      -Gallery guides/Animateurs; $150/each.
                           ***-Coat Check attendants: $25/each per hour.

***Note: Please note that any event requiring Coat Check services must use Gallery Coat Check staff. One Coat Check attendant per 100 guests recommended.

All rates include security staff and site supervisor. Security is provided by the Gallery on site security team.

Food and Drink, Photography, Decor
Food and drinks are confined the venue areas when renting the gallery areas. No food or drink is permitted in the exhibition spaces at any time. Special event liquor licenses must be obtained by the renter and presented to the Rental Coordinator fourteen (14) business days prior to the event. It is illegal to serve alcohol on the premises without this license. Further information can be obtained at or 604.633.9798. All photography within the Gallery must receive prior approval. Photography is not permitted in the exhibition galleries. Any design and promotional material that incorporates recognition of the Vancouver Art Gallery requires prior approval.

Insurance Requirements and Indemnification Policy
Minimum liability coverage of five million dollars ($5,000,000) per occurrence for bodily injury and/or property damage is required.

Prohibited Events
The Vancouver Art Gallery is available for private event rentals only. Fundraisers, auctions, religious and politically-affiliated events, press and media events, as well as all publically ticketed events are not permitted in the Gallery.

Storage, Deliveries, and Cleanup
Catering, including food, bar service, flowers, music, and waste removal, are the responsibility of the event organizers and must be removed from the premises immediately following the event. All plant products must be treated with a pesticide before their arrival at the Gallery. Rentals to be placed in the lobby under the stairwell at the end of the event and must be removed by 9:30am the following day. Rental prices do not include food, beverage, music or equipment rentals such as tables, chairs, etc.

Floorplans and Capacities

Individual floorplans and images of our event spaces are available below. For larger gatherings, consider combining multiple spaces.
Please note: the Lobby, Forecourt and Rotunda must be rented together.

Square Feet: 1885 Sq ft
Capacity: 200
Seated Capacity: 155
Location: 1st Flr, Gallery
Download floorplan PDF
Square Feet: 1436 Sq ft
Capacity: 155
Seated Capacity: 110
Location: 1st Flr, Gallery
Download floorplan PDF
Rotunda (1st & 3rd Flr)
Square Feet: 923 & 696 Sq ft
Capacity: 70
Seated Capacity: N/A
Location: 1st Flr, Gallery
Download floorplan PDF
Courtroom 301
Square Feet: 884 Sq ft
Capacity: 85
Seated Capacity: 65
Location: 3rd Flr, Gallery Annex
Download floorplan PDF
Courtroom 302
Square Feet: 1131 Sq ft
Capacity: 110
Seated Capacity: 90
Location: 3rd Flr, Gallery Annex
Download floorplan PDF
Rooftop Pavilion & 4East
Square Feet: 1820 & 1491 Sq ft
Capacity: 250
Seated Capacity: 220
Location: 4th Flr, Gallery
Download floorplan PDF